Job Summary

The Executive Assistant provides high-level administrative support to senior executives, ensuring their schedules, communications, and business priorities are managed efficiently. This role acts as the primary point of contact between the executive and internal/external stakeholders, always maintaining confidentiality and professionalism. The position requires excellent organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment.

Major Accountabilities

• Manage and maintain the executive’s schedule, including meetings, appointments, and travel arrangements. 
• Prepare and organize meeting materials, agendas, and presentations. 
• Attend meetings, record minutes, and track follow-up actions. 
• Screen calls, emails, and other correspondence, responding on behalf of the executive when appropriate. 
• Coordinate with internal departments to gather information, prepare reports, and ensure deadlines are met. 
• Handle confidential documents and sensitive information with discretion. 
• Support event planning, business trips, and external engagements. 
• Assist in preparing expense reports, purchase requests, and other administrative tasks. 
• Monitor ongoing projects and deadlines, providing reminders and progress updates. 
• Build and maintain relationships with internal teams, external partners, and key stakeholders. 

Job Qualification  

• Bachelor’s degree in Business Administration, Communications, or related field. 
• 2–5 years of experience as an executive assistant, personal assistant, or similar role. 
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment. 
• Proficiency in Microsoft Office Suite, scheduling tools (e.g., Outlook, Google Calendar), and basic report preparation. 
• Excellent interpersonal and communication skills in both Thai and English. 
• High level of discretion, professionalism, and integrity when handling sensitive information. 
• Ability to adapt quickly, problem-solve, and anticipate executive needs. 
• Excellent organizational and coordination skills. 
• Strong communication skills for working with internal teams and vendors.